What is due, and what the team has on
The calendar is one shared month grid carrying both halves of a week: every dated work item, and every meeting, team day and public holiday. It starts on a Monday, it knows the Malaysian and Singaporean holidays without anybody maintaining a list, and it is where a meeting gets scheduled, joined and found again afterwards.
Three reasons a shared calendar stops being trusted
Deadlines sit in the tracker and meetings sit somewhere else, so neither one is the week.
A meeting goes in at the one hour half the people on it were already busy.
A deadline lands on a public holiday in the office that actually has it.
A day that reads as a timetable, with the due work underneath
The week starts on Monday. Events sort to the top of a day and into start order, and the dated work items sit below them, so a day reads the way a day happens. The legend at the foot says what the colours are, finished items are struck through, and the bar above counts what is due this month and how many events are in it.
A day holding more than three entries ends in a link that opens the whole day in a dialog, with every button the entry has on the grid. The same grid is the Calendar tab on My Issues, where it is the due dates on their own.
- A small plus in a day's corner opens the schedule form on the day you clicked
- Clients get a calendar of their own, carrying the meetings named on or shared with them
- Every dated issue, task, feature and change request is already on it
- A Mine / Everyone switch shows every meeting in the company to the roles granted it, other people's dimmed
- A meeting somebody shared with you carries a Shared marker, and sits in a Shared with you card on Home
Thursday
Malaysian and Singaporean holidays, and the office each belongs to
Public holidays sit on the grid in amber: the day is washed, a slim label sits under the number, and the office is in brackets where the holiday belongs to one office rather than all of them. The full name is on hover. There is nothing to open and it is counted nowhere, because a holiday is what the day is rather than something on it.
The same days reach the rest of the product. A client's own calendar carries them, an attendee shows as Holiday when you try to schedule over one, and a team member's streak on the feed treats a public holiday, a weekend and approved leave as neutral rather than as a break.
- The office in brackets, because a holiday is not always company wide
- Nothing to maintain: the days arrive with the product
- Approved leave shows on an attendee the same way a holiday does
Three ways in, and free or busy before you commit anybody
New offers the three things people reach for: start a meeting this second, create a link for later that stays off the calendar, or schedule one for a day and a time. The form takes a title, a day, either all day or a start and a length between fifteen minutes and two hours, optional details, and up to fifty attendees. Naming people narrows who is told, not who can see: the event is on everybody's calendar either way.
While you are choosing the time, each attendee reads Free, Busy, On leave or Holiday for that slot, and titles stay private. Turning the meeting link off is how a plain calendar entry gets made, for a team lunch or a day somebody is away.
- Meetings repeat daily, weekly, fortnightly or monthly, and the whole series keeps one join link
- Everyone on the team adds every colleague at once, up to the fifty-person ceiling
- Paste a link or type a code into the Join box, with spacing, dashes and case forgiven
Attendees, Thursday 10:00
Told when it matters, and in the clock you read
Everybody named on an event is told when it is added and when it is called off, and an edit is announced only when the day, the start time or the meeting link actually changed, so correcting a typo does not put a notification on thirty phones. Two nudges follow: one about fifteen minutes ahead, and one on the day itself. Push goes to whoever has it and email to whoever does not, and the reminders go out when they fire, even for somebody who asked for office hours only.
Clients named on a meeting get a proper email invitation with the day, the time in Malaysia time, a join button and three short steps, and the same reminder before it starts. If the time moves they are told the new one; if it is called off they are told that too.
- An event with nobody named nudges the whole team, by notification only
- Whoever made the change is not told about their own
- A time format switch sets 24-hour or AM/PM, and every time in the apps follows it
- No two-way sync with an outside calendar. Events live here, and clients are reached by email rather than by an invitation their own calendar can swallow.
- No subscription feed to point Outlook or Google Calendar at.
The things teams ask about this
Does the calendar include Malaysia and Singapore public holidays?
Yes, both, and nobody has to maintain the list. They appear as quiet amber day labels with the office in brackets where a holiday belongs to one office rather than all of them, and the full name on hover. The same days are used elsewhere: an attendee reads Holiday when you try to schedule over one, a client's own calendar shows them, and a streak on the team feed treats them as neutral rather than as a break.
Can I see whether people are free before I put a meeting in?
Yes. While you are setting the day and the time, every attendee you have named shows Free, Busy, On leave or Holiday for that slot. What it does not show is what they are busy with: titles stay private, so the answer is availability rather than a window into somebody else's diary.
Do our clients get a calendar as well?
They get one of their own, in their portal sidebar. It carries Malaysian and Singaporean public holidays, every meeting they have been named on and every meeting your team has shared with them, with the join link on the entry while it is live. Once a meeting has ended its page is locked for them until somebody on your team decides what to share, and they can ask from that locked page.
How does a repeating meeting show up on the calendar?
Every upcoming occurrence appears, each with a repeat mark, and the whole series keeps one join link so nobody is hunting for this week's address. Editing or cancelling asks whether you mean just that day or the whole series. A client named on it gets one invitation describing the rhythm rather than an email a week.
Who is told about a calendar event, and when?
The people named on it, and the whole team when nobody is named. They hear when it is added, when it is called off, and when the day, the start time or the meeting link changes, but not when somebody fixes a typo in the description. Two reminders follow, one about fifteen minutes before and one on the day, and whoever made the change is never notified about their own.
Where this connects to the rest of it
See it against your own work
Thirty minutes on a call, one of your real client projects on the screen, and an honest answer about whether this part of the product earns its place in how you work.
partnerships@dhcertainty.com